Tahiti consists of 32 apartments in lovely gardens with a beautiful secluded private swimming pool and thatched braai (barbeque) area, situated at 1 North Beach Road in Umdloti.
Tahiti is just across from the beach and most units have stunning breaker views.
The time and place is as usual from 10h00 at the Boma by the pool
Mrs. G. Moolenschot (In the Chair)
Mr. D. van de Venter (Representing Managing Agent)
Members present as per the attendance register
The notice convening the meeting, as circulated, was taken as read, and a quorum being present, as per the attendance register, the meeting was declared duly constituted.
The Quorum consisted of:
The report as prepared by Ms. Hallows were duly accepted by all members present.
The minutes of the previous Annual General Meeting, as circulated with the notice of meeting, were tabled and approved on proposal by Mr. Moore and seconded by Mr. Marshall as a true recording of the meeting.
The Annual Financial Statements for the year-ended 30 November 2006 as circulated to owners with the notice of meeting were tabled for discussion and approved on proposal by Mrs. Hallows and seconded by Mrs. Tippet.
The budget for the forthcoming year was tabled for discussion and approved on proposal by Mr. Moore and seconded by Mrs. Gates.
It was unanimously agreed that MRM Financial Services be re-appointed for the
It was agreed to increase the insurance replacement values to R7000.00 per mē.
It was agreed to elect 7 Trustees.
The following members will therefore act as Trustees for the ensuing year.
Ms. C Gates
Ms. J Hallows
Dr. GF Meyer
Mr. W Moore (chairman)
Mr. J. Marshall
Mr. R. Taylor
The trustees must implement the fines system as per the registered conduct rules.
It was unanimously resolved that the domicilium of the Body Corporate remain that of the re-appointed Managing Agent, for the ensuing year.
Trafalgar Property & Financial Services Trafalgar Property & Financial Ser.
141 Old Fort Road P O Box 3964
There being no further business to discuss the meeting terminated at 10.00am
READ SIGNED AND APPROVED THIS, ________DAY OF_______________2007
Present: Gitta (Chair), Carole, William, Gert, Geoff, Gail (Supervisor) Julie (Minutes)
Absent: Vivesh (unless he has sold his unit and forgotten to resign!!)
The Chair welcomed everyone to the meeting and introduced Gail Steyn the new Management and Maintenance Supervisor.
There were no further queries regarding the January 2007 Supervisors report. Gail circulated the February 2007 Supervisors report, for Trustees to consider and raise any queries directly.
PLANNED MAINTENANCE PROGRAMME 2007
Pre-paint and Paint Programme. Gail has some concerns re water seepage and structural issues. Contractors contacted are only interested in undertaking the full programme. Gordon Verhoef & Krause have provided an extensive quotation at a cost of R394, 152.00, or R12, 000 per unit.
Julie agreed to circulate the Structural Engineer’s report obtained in June 2004, for further consideration. It was further agreed to investigate the direct purchase of scaffolding so that the programme can be completed by staff and our maintenance contractor. Action: Carole/Gert/Gail
Second –hand doors are to be purchased from Atomic. Action Gail
The roof to the rear block is to be purchased. Paint colour is Aqua Teal.
Alphi, the part-time maintenance contractor has not been available for his full allocation of days (12 per month) recently due to rain/ill health/other work. Any suggestions for alternative maintenance contractors should be passed on to Gail. Action: All Trustees.
Request from No 4 Tahiti to extend his patio, onto the communal area. This request has been previously refused on legal grounds. Action: Julie to circulate previous correspondence.
21 Tahiti, to be advised that any repairs/replacements to their windows are their own responsibility. Action: Gail.
Gitta reported on the high number of insurance claims from Tahiti owners. Trafalgar are reviewing the problem, and will make a recommendation to the AGM, perhaps on a top up insurance. Action Gitta/ Trafalgar. It was confirmed that owners must arrange their own geyser repairs/replacements as otherwise any delays and resultant damage could be blamed on the Body Corporate.
Gitta reminded everyone that the AGM is to be held on Saturday 31st March 2007, 10am at the poolside Boma, Tahiti.
ANY OTHER URGENT BUSINESS
Gitta reported that numbers 16 and 24 Tahiti remain in levy arrears, and legal action is proceeding.
Gitta reported that the Body Corporate savings account is being moved from Nedbank to Investec for better terms. Action: Gitta.
It was agreed that the fines procedure will now be implemented against owners, with regard to several infringement of the Body Corporate rules. Also noted that the rules are now displayed in the complex. Action: Gail
The meeting closed at 10am.
Just a short note to advise you on a few changes taking place at Tahiti from the beginning of 2007. The Trustees held a meeting at Tahiti on Saturday 18th November, and the Minutes will be posted on this web page, as soon as they are completed.
Robert Graham, the Acting Supervisor for the past two and half years announced to the meeting that he regretfully has to step down from the post at the end of December 2006, due to increasing business responsibilities elsewhere (including hosting this web site www.umdloti.org), and the demands of more time spent travelling in pursuit of other business interests.
I know Bob is my partner, but I think he has done a wonderful job as the acting Supervisor, has offered encouragement and coaching to Robert Siphiso Maphumalo, our permanent worker, and to Alphi Nkeyane, our maintenance contractor. I know they are going to miss his regular attendance to their worries and concerns. He leaves behind, a system of planned maintenance of the complex, with regular painting, electrical checks and systematic upgrades. Bob will also prepare a planned maintenance programme for 2007, to assist his incoming successor.
A new combined post of Maintenance and Management Supervisor, will be advertised immediately - in line with the decision of the 2006 Annual General Meeting, to make a further appointment to assist the Chairperson and undertake management duties, such as implementing the fines system.
The other major change is that I have decide to step down at Chair of the Board of Trustees, and Carole Gates is stepping down as Vice Chair of the Board - also from the year end. It has been a pleasure to work with the Trustees to ensure that Tahiti is well maintained, well managed and to have restored the finances to a healthy state.
It is not possible for me to sustain any longer the workload required of me at Tahiti. I know that Carole has also been feeling the pressures of callers at the door of her home, and phone calls at all hours. Whilst we are happy to be of assistance, this involvement cannot be sustained over many years.
I am happy to continue serving as a Trustee, as I was elected by the Body Corporate AGM, and will consider whether to make myself available for further appointment at the 2007 AGM.
The Trustees accepted our resignations on Saturday 18th, and we have made the following new appointments, including the decision to have two Vice Chairs, to share the workload:
Gitta Moolenschott - Chair of the Board of Trustees
William Moore - Vice Chair
Gert Meyer - Vice Chair
All the best for the holiday season.
Chair (for now!), Tahiti Body Corporate, Board of Trustees